Client
e-Commerce, USA

Problem

The Finance department was overwhelmed processing hundreds of individual PayPal payments manually. This slow, error-prone workflow created recipient frustration, delayed disbursements, and massive administrative overhead. Payment requests from web forms were disconnected from the payment system, requiring manual validation of amounts, currency conversion, and country codes—all processed one-by-one.

Solution

Built an automated bulk payment system that integrates Instagram forms with Google Sheets, uses AI to validate payment data (amounts, currencies, country codes), and connects directly to PayPal's Mass Payout API for batch processing. Automated email notifications keep recipients informed throughout the process.

Results

• Eliminated manual one-by-one PayPal payment processing

• Automated validation of payment amounts, currencies, and country codes

• Reduced payment processing errors through AI-powered checks

• Cut disbursement time from days to hours via bulk batch processing

• Direct form-to-payment integration removed manual data transfer

• Automated recipient notifications improved communication

• 6-week deployment from form integration to full production launch

• Freed finance team from repetitive data entry to focus on strategic work